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Jobs: Administrative & General Office
6144 
Title: Director Of Administration, Seattle
Salary: Up to $45K
Description:
Change lives! Easter Seals Washington is seeking an innovative, strategic partner as their next Director of Administration for Washington State. If you are a passionate, mission-driven manager who thrives on achieving excellence through people and fiscal accountability, join our nationally renown non-Profit organization and make a difference! We provide exceptional services to ensure that people with disabilities and families in need have equal opportunities to live, learn, work and play.
The Director of Administration is responsible for development and implementation of annual budgets, policies, and goals in each of these areas:
DUTIES AND RESPONSIBILITIES:
*Responsible for ensuring a safe and productive office work environment. Ensures that all office personnel provide friendly, customer-oriented responses to all inquiries from internal and external customers.
*Oversee and lead annual budgeting and planning process for administrative department.
*Works in concert with the contracted accountant, office administrator, and program directors to maintain accurate, up-to-date AR and AP records.
*Reviews and interprets monthly financial statements, and takes appropriate corrective action in response to variances and trends.
*Provides consultative and training services to program directors to understand bookkeeping procedures.
*Coordinate and lead annual audit process; obtains and provides all requested documents to the external auditor; oversees information provided by contracted accountant.
*Negotiates outsourced contracts; works closely and transparently with contracted vendors to ensure compliance.
*Acts as IT liaison for all employees; email account maintenance and general computer troubleshooting.
*Negotiates the purchase of office supplies and furniture, office equipment, etc. for the entire organization, including field offices, in accordance with agency purchasing policies and budgetary restrictions.
*Directly supervises at least one staff member.
*Develops and maintains exceptional filing systems for agency insurance, incorporation, national affiliation, Board of Directors, and other records.
*Supervises the maintenance of office equipment, including copier, fax machine, etc.
*Acts as the liaison/office representative with building property management.
*Strives to improve efficiency and reduce costs in those areas that report to her/him.
*Routinely handles details of a confidential nature.
*Other duties as required.
Skills & Qualifications:
*Bachelor’s Degree (BA) in business, accounting, or related field; or Associates Degree (AA) with three years related experience (minimum)
*Excellent written and oral communication skills
*Supervisory experience required
*Demonstrated leadership, management, and interpersonal skills
*Knowledge of computerized information systems
*Prior accounting software experience, QuickBooks preferred
*Strongly self-motivated, well organized, able to manage multiple responsibilities
*Ability to work effectively in a team environment
*Valid Washington State Driver’s License, vehicle insurance, ability to pass a background check
To apply please include a cover letter with your resume and salary requirements.
To apply for this position please send your resume in MS Word format to boxj@anothersource.com . Be sure and supply the job number and title in the subject line.
6107
Title: Administrative Coordinator, Seattle
Salary: Up to $37K
Description:
Dawson Design Associates is an established Seattle based Interior Design firm and needs your Administrative expertise! This leader in design is a full-service interiors firm that uses a unique storytelling process to create sexy, innovative and cutting-edge interiors. Established in 1987, the firm is nationally recognized for creating experiences that captivate people on an emotional level and wrap them in an environment they’ll resonate with and remember. High energy atmosphere where you work hard and play hard!
As the Administrative Coordinator, you must be able to work independently and handle multiple priorities with ease. This is a really pivotal role in operations, and you will have daily interaction and direction from multiple sources including the designers, the CEO, the Business Director, and Accounting. We are looking for someone with office administration experience who is flexible and resourceful. In this position there is a lot of opportunity to develop additional skills, rise to new challenges and grow your job, so we are interested in candidates who are career motivated and want to work on developing talents, including their accounting skills.
Work with a high level of independence as you:
-Manage the front desk; route calls; process mail and coordinate delivery/courier services
-Order and maintain office supplies
-Support designers, Purchasing Agent, and Accounting in the purchasing function for multiple projects
-Schedule and maintain conference rooms; set up/clean up for meetings
-Perform data entry and routine queries to provide information
-Provide administrative support to the CEO and Business Director, including scheduling meetings, preparing expense reports, routine correspondence, and the creation of PowerPoint presentations.
-Provide clerical and administrative support to internal design team, including collecting expense reports and doing minor reconciliation to monthly credit card invoices etc.
-Make travel arrangements for the team and track reimbursable costs
-Invoice clients, process checks, record deposits, collection and entry of timesheets, and create wire transfers
Skills & Qualifications:
-Minimum of three years experience in an Administrative capacity supporting an office or senior manager
-Experience in a client serving environment preferred
-Familiarity with QuickBooks or other accounting software and
-Knowledge of basic accounting principles (i.e. debts and credits)
-Communicate effectively, verbally and in writing, to a variety of audiences
-Provide excellent customer service to both internal and external customers
-Proficient with MS Office
-Operate basic office machines such as fax, postage, and copy machines
-Perform basic bookkeeping tasks
-Work on multiple activities concurrently; organize work to meet deadlines; and respond to changing priorities
-Maintain confidentiality of agency’s data and customer relationships
(Keywords: administration, office management, office support, receptionist, administrative assistant)
To apply for this position please send your resume in MS Word format to resume@anothersource.com . Be sure and supply the job number and title in the subject line.
6141
Title: Sr Executive Assistant & Admin Services Supervisor, Issaquah
Salary: Up to $66K
Description:
The Senior Executive Assistant & Administrative Services Supervisor provides senior level administrative support to the President & CEO and other senior level executives including handling travel arrangements, corporate communications, research and civic activities. Coordinates schedules for meetings, arranges appointments, schedules visitors, answers phone calls and prepares correspondence. In addition, the position supervises the corporate administrative services and facilities management.
PRIMARY DUTIES
Responsible for major vendor relationships, including local, long distance, and cellular telephone, American Express, office supplies, and office equipment.
Provide professional and advanced executive level administrative support to President and other officers. Prioritize the flow of information to the President and officers by screening phone calls and correspondence, relaying messages, and determining which items can be responded to independently and which items need immediate attention by the President/officer. Handle details of a highly confidential and critical nature.
Prepare agendas, notices, meeting minutes, and resolutions for Corporate Board meetings.
Serve as assistant corporate secretary for the company and subsidiaries. Duties include: writing resolutions, maintaining Company minute books, writing minutes, notarizing company documents, and affixing corporate seal.
Prepare file indices and maintain extensive contact and client records and personal files.
Prepare for meetings by collecting, building and distributing meeting or presentation materials. Using advanced level computer application, create presentation documents and spreadsheets for President & officers as needed.
Plan, coordinate, arrange and control budgets for programs, special events, and conferences.
Develop and manage the administrative services department budget. Analyze and recommend capital spending budget for department computers and printers as well as headquarters facilities equipment (fax, copiers, phones, etc.).
Direct headquarters facilities function including office layout and utilization, wiring and phone locations and repairs. Research and make recommendations on corporate equipment, such as copiers, fax and phone systems. Supervise part-time facilities/support personnel.
Supervise and coordinate activities of corporate administrative staff including part-time assistance, reception, clerical, and administrative assistants.
SUPERVISORY RESPONSIBILITIES
Directly manages all employees in the Administrative Services Department.
Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.
Responsibilities include interviewing, hiring, and training employees; planning, assigning and directing work; appraising performance; reward and discipline employees, addressing complaints and resolving problems.
Skills & Qualifications:
Strong analytical and organizational skills. Ability to work within preset deadlines, and establish work priorities involving multiple tasks. Skilled in Word, Excel and PowerPoint. Ability to effectively present information and respond to questions from groups of managers, clients, and customers. Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, government regulations and board minutes. Ability to make judgments and decisions to interpret policies, as needed. Requires ability to manage competing priorities, work under time pressures, and meet expectations of high level decision makers. Ability to write reports, business correspondence, and procedures. Must have strong diplomacy abilities to understand and deal sensitively with people and organizational relationships as well as effectively present information and respond to questions from managers, clients, or customers. Advanced knowledge of computers and Microsoft Office products required. Position requires the ability to multi-task and to maintain composure under pressure
EDUCATION AND EXPERIENCE
Bachelor's Degree in Business Administration or equivalent knowledge and experience is desired.
Requires demonstrated professional level experience as a Senior Executive Assistant to CEO.
Advanced computer literacy and proficiency on applications (Power Point, MS Office Suite). Must be highly proficient in Power Point.
To apply for this position please send your resume in MS Word format to resume@anothersource.com . Be sure and supply the job number and title in the subject line.
6130
Title: Part Time Receptionist, Bellevue
Salary: Up to $16/hour
Description:
Clark Nuber, one of the Northwest’s most progressive and largest full-service accounting firms, and recognized as a “Best Company to Work For” by Seattle Business magazine, is seeking an organized, mature part-time receptionist with strong interpersonal, communication, administrative and customer service skills; two years’ experience required; should have a minimum of an intermediate knowledge of a personal computer, including Word, Excel, and Outlook.
This position is responsible for overseeing all front office activities and procedures, operating a multi-line telephone system, interfacing with internal and external clients and greeting visitors to the office in a gracious and professional manner. This position is also responsible for assisting the Human Resources team with special projects. Job-shared position, M-F w/occasional full-time. Salary $14-$16 per hr, full benefits including Healthcare Benefits.
Skills & Qualifications:
Qualified candidates for this terrific opportunity will have at least five years of professional reception experience handling multi line phones, excellent computer skills and an interest in learning new software, great communication skills and professional polish to work across all teams within the organization.
To apply for this position please send your resume in MS Word format to boxm@anothersource.com . Be sure and supply the job number and title in the subject line.
6115
Title: Receptionist, Kent
Salary: Up to $35K
Description:
With more than 30 years experience in the petroleum industry, PetroCard is the leader in Cardlock and Mobile Fueling and rank as one of Washington's Top 100 Private Companies. We are currently looking for a Receptionist.
Overview:
Operates multiline telephone system to answer incoming calls and directs callers to appropriate personnel by performing the following duties.
Essential Duties and Responsibilities:
-Retrieve messages from voice mail and answering service and forwards to appropriate personnel.
-Answer incoming telephone call, determines purpose of callers and forwards calls to appropriate personnel or department.
-Take and deliver messages or transfers calls to voice mail when appropriate personnel are unavailable.
-Welcomes on-site visitors, determines nature of business and announces visitors to appropriate personnel.
-Order, receive and maintain office supplies.
-File customer records
-Perform other tasks as directed
Skills & Qualifications:
Education and Experience
One year certificate from college or technical school; or one year related experience and/or training; or equivalent combination of education and experience.
Experience and Skills – Required
Prior Receptionist experience with heavy call volume, in a non-retail workplace; Experienced with a VOIP phone system; Microsoft Office 2003 or higher; Excel and Word; Microsoft Outlook 2003 or higher; Microsoft Explorer v 5.0 or higher
Highly organized; able to prioritize different tasks in a fast-paced environment
Keen attention to detail; technologies; ability to grasp concepts within a multi-tiered business structure
Experience and Skills – Desired
Prior experience with Shoretel phone system; Multi-Lingual
To apply for this position please send your resume in MS Word format to resume@anothersource.com . Be sure and supply the job number and title in the subject line.
